Phase 2: Adapt, localize or extend an existing open textbook

Deadline for proposals: Ongoing
Download a PDF version of this Call for Proposals (includes all accompanying resources)


The Ministry of Advanced Education, assisted by BCcampus, is contributing to the development of an open future for educational resources and teaching practices by providing funding to develop open textbooks. To that end, we are pleased to announce the second phase of the B.C. Open Textbook Program – a call for proposals to adapt, localize or extend an existing open textbook.

The Ministry of Advanced Education funds the B.C. Open Textbook Program, and BCcampus is tasked with managing it. The goal is to provide flexible and affordable access to higher education resources in B.C. by making available 40 openly licensed textbooks in the first and second year most highly enrolled undergraduate subject areas. These texts will be available for selection by B.C. faculty, and digital versions of the texts will be free of charge to students. Print copies will also be available at a moderate cost.”

Synopsis of Phase 2

In phase 1 of the project, we harvested a number of existing open textbooks and worked with B.C. post-secondary faculty to review them. The review process enabled us to provide texts for 12 of the top 40 subject areas, with some areas having more than one text.

In phase 2, we are looking for instructors interested in adapting existing open resources to create textbooks in two ways:

Type One Adaptations, which fall into the subject areas for which we do not yet have textbooks. The list of eligible subject areas can be found in the resources section of this Call for Proposals.

Type Two Adaptations, for instructors and others interested in engaging with us in implementing specific modifications to some of the texts already reviewed. (Update: We have engaged faculty to work on all of our targeted adaptations at this time.)

Adaptations can take many forms, including but not limited to:

  • extending an existing open textbook by creating accompanying instructional resources such as presentation files and test questions,
  • localizing an existing open textbook so that the examples used within it are appropriate for a Canadian context,
  • enhancing an existing open textbook so that its quality is such that it is appropriate for use in B.C.,
  • bringing together a number of existing open educational resources to create a single text.

Criteria for successful proposals

Successful proposals will met the following mandatory criteria:

  • Address one of the eligible subject areas listed here,
  • document existing Open Educational Resources to be used in the adaptation,
  • exhibit the characteristics of quality teaching and learning,
  • demonstrate sustainability and cost-effectiveness,
  • demonstrate collaboration both within a single institution and between two or more B.C. public post secondary institutions,
  • have an open license,
  • be accompanied by a commitment to adopt the text in the adapters course(s) when the work is completed,
  • include a budget in which the use of the funding being requested is documented.

The following criteria are preferred, but not mandatory:

  • preference will be given to proposals that will impact large numbers of students across multiple institutions;
  • preference will be given to proposals that include the provision of resources necessary to complete the project, such as the assistance of an instructional designer, multimedia developer, and editor. If the applicant uses available resources, it promotes more institutional buy-in to the project and thus the potential for more adoption. However, if you are unable to provide these resources, BCcampus will provide them for you.
  • reuse of existing openly licensed materials created by B.C. faculty and stored in SOLR is encouraged

Proposals will be funded in one of two ways:

  1. Via a contract with the submitter as an individual instructor collaborating with other individual instructors independent of their institutions. Please ensure there are no restrictions with respect to your collective agreement.
  2. Via a contract with the submitter as a representative of an institution collaborating with other institutional representatives. Please ensure there are no restrictions around this process.

Application Process

For Type One adaptations, the application form should be completed and e-mailed to: While the application form provides the basic information required those wishing to submit more detail can attach appendices as required. Successful evaluation is facilitated by proposals that are well written and specifically address guideline requirements.

Because proposals will include multiple institutional partners, you must designate a lead institution for the project and submit the proposal through the lead. Institutional partners should include a letter of support identifying names and roles of partner participants with the proposal.

For Type Two adaptations, please email, detailing the adaptation for which you are applying and your qualifications to perform the necessary work.

The deadline for submission of both proposal types is ongoing.


Review and Selection Process

Evaluation, selection and awards are done via independent professional peer review against a rubric based on the set of criteria listed above.

Project Requirements

For funding to be released, projects must be completed on time, and must include all source files used in creating the adapted text (including any multimedia files) to easily enable further remixing.

Final versions should be delivered in all of the following formats: high quality PDF (suitable for printing), ePub, and HTML. BCcampus will provide support in meeting these technical specifications. In addition, final versions must be openly licensed.

Important Dates

  • January 2014: training on applications in which the textbooks will be developed.
  • May 30, 2014: deadline for completed projects.

If you have any further questions, please email them to