Status: open

On behalf of the Ministry of Post-Secondary Education and Future Skills (PSFS) and the Shared Educational Resources and Technology (SERT) Advisory Committee, BCcampus is pleased to present a call for case studies exploring models for developing, delivering, and sustaining shared technologies and curriculum.  

British Columbia’s post-secondary system has produced and shared many locally developed educational technology and curriculum initiatives. However, these initiatives often face challenges in long-term delivery and sustainability. To address this challenge, the SERT Advisory Committee is seeking best practice case studies to support B.C. initiatives. We also welcome studies detailing unsuccessful initiatives and an analysis of the reasons it may not have succeeded. 

The selected case studies will be collected and published under an open license and used to support similar projects. 

Focus of Case Studies 

Because the SERT Advisory Committee is at an exploratory stage, we seek case studies addressing a range of approaches. In general, we are looking for case studies addressing technology or curriculum.  If you have a case study you think is relevant, but does not align with the themes described, please contact the project manager, Josie Gray, at

Technology Case Studies 

We are seeking case studies on initiatives meeting the following criteria: 

  • Feature a newly developed technology, or a technology that was provided for a specific community 
  • Use a non-profit revenue model not reliant on short-term grant funding 
  • Serve multiple institutions or organizations 

For example, we are interested in initiatives that: 

  • Are governed by a community, such as through a consortium or a cooperative model 
  • Provide centralized hosting and support for a technology, or set of technologies, available to multiple organizations 
  • Bring organizations together to negotiate service agreements with technology providers 
  • Develop or use open-source software 

Curriculum Case Studies 

For curriculum, we seek initiatives meeting the following criteria: 

  • Develop, deliver, and maintain shared curriculum for multiple organizations or facilitate the sharing of curriculum across multiple organizations 
  • Have a non-profit revenue model that does not rely on short-term grants 

For example, we are interested in curriculum initiatives that: 

  • Create and maintain openly licensed curriculum used by multiple organizations 
  • Develop licensing agreements to share curriculum across organizations 
  • Collaborate across multiple organizations to develop, share, and maintain curriculum 

Questions to Explore 

Our intention is for case studies to address the following questions: 

  • How is the initiative sustained financially? What work was required to establish and sustain funding sources? 
  • How does the initiative address sharing and collaboration? 
  • For collaborative initiatives involving multiple organizations, how are they governed? What efforts were made to get buy-in from potential collaborators? 
  • For initiatives using openly licensed resources (e.g., open-source software or open educational resources), how does this factor into the sustainability model? 
  • How has the initiative addressed issues like intellectual property, licensing, accessibility, and privacy? 
  • What has community engagement looked like? 
  • What contributed to the initiative’s success? What have the challenges been? 
  • What are the learnings and takeaways most relevant to other projects? 
  • If the project was not successful, what factors contributed to that?  

A note about scope: These case studies aim to understand long-term sustainability and governance models for shared technology and curriculum projects. While the development of technology and curriculum may be included for completeness, it should not be the focus of the case studies. 

Who Can Propose a Case Study 

Although the SERT Advisory Committee is working in the B.C. post-secondary context, we are also interested in sustainability models for shared technology services and curriculum development and delivery in other contexts. As such, we welcome case study proposals from initiatives operating globally and across other sectors (i.e., health care, community engagement, workforce development).  

Evaluation Criteria and Selection Process 

Case study proposals will be evaluated and selected by a committee based on the following criteria: 

  • Relevance: The proposal addresses the sustainability model of a shared technology or curriculum service. It outlines a long-term funding model, established governance structure, and an active community or user base. 
  • Potential impact: The initiative is a useful model that B.C. post-secondary initiatives could learn from. 
  • Diversity of focus: Case studies will be selected to ensure a range of initiative types, contexts, and models are represented in the collection. 
  • Clarity: The proposal is complete and easy to understand. 

Preference will be given to case study proposals aligned with the following criteria: 

  • Financial model: The initiative’s financial model is non-profit. 
  • Practice of sharing and collaboration: The initiative demonstrates a practice of sharing and collaboration across multiple institutions or organizations. 
  • Longevity: The initiative can demonstrate sustainability over multiple years. 

If Your Case Study Proposal is Selected 

If your case study proposal is selected, you will be asked to write and submit a case study of 2,000-4,000 words addressing particular topics.  A template will be provided to guide your case study. You will have five weeks to write it and you will receive $2,000 CAD upon submission and approval by BCcampus. 

Approved case studies will be published online under an open license. BCcampus will handle the copyediting and publication of the case study. Authors will need to be available to respond to copyediting queries. 

Authors will retain copyright of their case study and grant BCcampus permission to publish the case study online under a Creative Commons Attribution (CC BY) 4.0 license. We are open to discussing other open licensing options if the CC BY license is not appropriate. 

How to Apply 

People interested in submitting a case study proposal can download and fill out the following template: SERT Case Study Proposal Template.

Completed proposals can be emailed to the SERT Project Manager, Josie Gray at

Key Dates 

  • Notice of call for case study proposals: July 2, 2024 
  • Deadline for proposal submissions: August 19, 2024 
  • Proposal decisions communicated to applicants: August 30, 2024 
  • Anticipated start date: September 10, 2024 
  • Anticipated submission date: October 15, 2024 
  • Anticipated publish date: November 29, 2024 

About the SERT Initiative 

The Shared Educational Resources and Technology (SERT) initiative is part of the Ministry of Post-Secondary Education and Future Skills’ Digital Learning Strategy, which aims to support digital learning in B.C. The SERT initiative aims to develop a provincial ecosystem supporting sustainable approaches to the development or use of shared or open educational technologies and curriculum in the B.C. post-secondary system. The SERT initiative is managed by BCcampus and guided by the SERT Advisory Committee,  comprised of people with experience supporting system-wide collaboration, open licenses, educational technologies, and educational resources.